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Dispensation


As a student, you have the possibility to apply for a dispensation in certain cases, where illness, disability or other special circumstances have been present. You must always state your reasons for your dispensation application, and you must include relevant documentation. Your application will be decided on the grounds of your specific and individual circumstances, but based on the guidelines, which are given by the Dispensation Board at Lillebaelt Academy, which consists of our Pro-rector, a Head of Programme, a Lecturer and a Student. The decision will be given to you in writing through your edu.eal e-mail account.

You can apply for dispensation in these cases, which are mentioned in the Ministerial Order on Examinations:

  • Section 5: You are automatically registered all exams. You cannot cancel your participation in an exam. You cannot attend a group exam on your own. You cannot take the same semester again.
  • Section 6: You have 3 exam attempts for each exam
  • Section 8: The First Year exam must be passed within 2 years from study start
  • Section 10: The Study Start test must be passed in maximum 2 attempts within 3 months from study start
  • Section 14: Oral exams are open to the public
  • Section 18: The language of examination is Danish (or Norwegian or Swedish) in Danish study programmes and English in English study programmes, unless otherwise mentioned in your Curriculum
  • Section 35: Your spelling and writing skills are part of the assessment of your Final thesis or your Bachelor project to the extent, which is mentioned in your Curriculum

Your application for dispensation must be made in writing by filling out this form. You must state your reasons in your application, and you must send proof of your claims. In order to get a dispensation there normally needs to have been special circumstances or illness or disability present. Send your application to dispensation@eal.dk

When will you get an answer?

Applications for dispensation will be treated in incoming order. In most cases you may expect up to two weeks, before a decision is made. However, no applications will be treated in the month of July, due to summer holidays.

If you are in doubt about how to apply for a dispensation, you must contact your Student Counsellor. Your Student Counsellor can you to assess, what you can apply for, what reasons you should give and which documents to include. 

Previous cases

Since 1 August 2016 The Dispensation Board at Lillebaelt Academy has made several decision in dispensation application cases. In the time period 1 August 2016 – 31 December 2016 the 5 most common types of dispensation cases have been:

Non-participation in compulsory study trip
According to the Ministerial Order on Examinations section 5 a student can be given permission to stay in Denmark during a compulsory study trip abroad. In those study programmes, where information about the study trip has been given from day 1 and a savings scheme has been offered to the student, the Dispensation Board requires proof of a relevant illness or “unusual circumstances” in order to issue a dispensation. For example students have been granted permission in these cases: 1) The student has sent a Doctors´note, which shows a psychiatric diagnosis, which prevents the students from travelling 2) The student has sent proof of parenthood of Minor children (under 18), who cannot be cared for by others 3) The student has shown proof of receiving SU under the EU rules, which means that if they leave their job (they must work 10-12 hours every week), they will lose their SU income (it is not considered unusual for students to have a tight economy, but this specific situation is considered to be unusual)
Take a group exam alone
According to the Ministerial Order on Examinations section 5 a student can be given permission to take a group exam as an individual exam. In those situations, where the Curriculum explains that a certain exam is a group exam, the Dispensation Board requires proof of a relevant illness or “unusual circumstances” in order to issue a dispensation. For example students have been granted permission in these cases: 1) The student has sent a Doctors´note, which shows a psychiatric diagnosis, which prevents the students from working in a group 2) The student has sent a declaration from the internship company/supervisor, which confirms that it is not possible to involve other students in the exam due to confidentiality reasons 3) The student has sent a declaration from a teacher/supervisor, which confirms that it is not a problem in regards to the particular students possibility to obtain the desired learning objectives, that the student works alone.
Take a group exam in a smaller or larger group than mentioned in the Curriculum (not alone)
According to the Ministerial Order on Examinations section 5 a student can be given permission to take a group exam in a smaller or larger group than mentioned in the Curriculum. In those study programmes, where the Curriculum demands a certain size group for a particular group exam, the Dispensation Board requires proof of “unusual circumstances” in order to issue a dispensation. For example students have been granted permission in such cases: 1) The student has sent an explanation about, why the particular amount of group members as stated in the Curriculum cannot be met as well as a declaration from a teacher, which confirms that it is not a problem in regards to the students´ possibilities to obtain the desired learning objectives, that the group consists of these students
Re-take a semester
According to the Ministerial Order on Examinations section 5 a student can be given permission to start over on the same semester again. As a main rule all students are automatically signed up for all exams, so a student cannot choose to re-take a semester without a dispensation. In those situations, where a student has fallen so far behind with a certain semester´s exams that it is not possible to take part in the next semester´s exams at the same time as trying to catch up the current semester's exams, the Dispensation Board requires proof of own illness or “unusual circumstances” in a relevant time period in order to issue a dispensation. For example students have been granted permission in these cases: 1) The student has sent a Doctors´note, which shows proof of own illness in a large part of the previous semester or during the exam period 2) The student has sent proof of serious illness or death in the immediate family within a large part of the previous semester or during the exam period
Have a 4th exam attempt
According to the Ministerial Order on Examinations section 6 a student can be given permission to take a 4th exam attempt. In those cases, where a student has not passed an exam in the 3 existing exam attemps, the Dispensation Board requires proof of “unusual circumstances” in a relevant time period. For example students have been granted permission in these cases: 1) The student has sent a Doctors´note, which shows own illness in a time period, which covers at least one of the previous three exam attempts 2) The student has sent proof of serious illness or death in the immediate family in a time period, which covers at least one of the previous three exam attempts